Viewing copies of the election roll
Overview
Copies of the Itabashi ward election roll can be read in person at the Election Management Committee Secretariat, for approved purposes only: checking whether you or a family member are registered, political activities and campaigns by candidates and political groups, and public-interest surveys on elections. Commercial use is not allowed. Book a date by phone, send the application form and supporting papers about three business days ahead, and bring photo ID on the day. Photos and copies are not allowed.
- Registration required
Who can view, and for what purpose
- Voters: to check whether a person is on the election roll (self or family).
- Candidates and political groups: for political activities and election campaigns.
- Survey and research bodies: for public-interest surveys or research on politics and elections.
Commercial use, such as direct mail, is not allowed.
When and where
Viewing takes place at the Election Management Committee Secretariat from 9:00 to 12:00 and from 13:00 to 17:00.
Viewing is not possible when another viewer uses the room at the same time, on weekends and public holidays, from the public notice of an election until five days after election day, or while the roll copy is being updated.
How to apply
- Book a date and time by phone (03-3579-2681). Each group may book up to three dates.
- Prepare the documents listed for your purpose.
- Send or bring the documents, normally three business days before the viewing date.
- Bring photo ID on the day: My Number card, driver's licence, driving history certificate or passport.
- Without photo ID, a notice letter (valid for one month) is mailed to your home; ask at least one week before.
Documents by purpose
| Purpose | Documents |
|---|---|
| Voter checking own or family registration | Form No. 1 (plus the additional sheet for several viewers) |
| Candidate | Form No. 1 and proof of candidacy |
| Political group staff or member | Form No. 1, copy of the political group registration notice, and an account book or income report copy |
| Survey or research body | Form No. 2 and a research plan |
Rules and penalties
Obtaining a copy by false or improper means, using it for other purposes, or giving it to a third party: fine up to 300,000 yen. Breaking an order of the election committee: up to six months in prison or a fine up to 300,000 yen.
- No more than four viewers at the same time.
- Viewing is by reading or handwritten copying; typing on a computer is allowed.
- No photos, video or copies.
- Other details: see the ward's internal viewing rules (external link).
Publication of viewers
Each September the committee publishes the list of viewers under Article 28-4, paragraph 7 of the Public Office Election Act (PDF).
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How to apply
- Book a date and time by phone with the Election Management Committee Secretariat.
- Prepare the application form and the papers for your purpose.
- Send or bring the papers, normally three business days before the viewing.
- Bring photo ID on the day, or ask for a notice letter at least one week before.
What to bring
- Application form No. 1
- Additional sheet for several viewers
- Proof of candidacy
- Political group registration copy
- Account book or income report copy
- Form No. 2 and research plan (surveys)
- Photo ID on the day
Where to apply
Itabashi Ward Election Management Committee Secretariat
- 9:00–12:00 and 13:00–17:00
- Closed on weekends and public holidays
Contact
Election Management Committee Secretariat
Tel. 03-3579-2681, fax 03-3579-2687
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